Connect to Xero from the Archa app
It’s easy to set up your Xero bank feed, all from the Archa app. Follow the steps below to connect in 2 minutes. You can also check out our frequently asked questions.

How to connect your Archa account to Xero
- Make sure your Archa app is up to date
- Log into your Archa app
- Select the “Home” tab in the bottom left navigation tab
- Tap the “Xero integration” button, then tap “Connect Xero”
- If you are not yet logged into Xero, you will be prompted to log in. Enter your Xero log in details.
- You will be brought to the Xero authorisation page, select “Allow access.” This allows Archa to connect to your Xero account.
- Choose the organisation within your Xero account you would like to connect to Archa. Most Xero accounts will likely only have one organisation. This step allows Archa to connect to the specific Xero organisation.
- Customers that already have created an Archa credit card account in Xero will select an account from the presented list. Customers that have not yet created an Archa credit card account can create one and connect to it.
- Select “Next” and then “Done”, all non-pending transactions will now automatically sync to Xero hourly.
- All done! Now you can easily reconcile all your expenses.
Xero Bank Feed FAQ's
Archa pushes our customers’ transaction data to their connected Xero account every hour. All of these transactions are grouped together and referred to as a “bank feed”.
When you connect your Xero account to Archa, you give Archa permission to send transactions to your Xero account. A bank feed will be created in Xero, and from then on, your transactions will sync to Xero hourly once they are cleared.
Connecting to Xero is easy and will only take a few minutes.
- Make sure your Archa app is up to date
- Log into your Archa app
- Select the “Home” tab in the bottom left navigation tab
- Tap the “Xero integration” button, then tap “Connect Xero”
- If you are not yet logged into Xero, you will be prompted to log in. Enter your Xero log in details.
- You will be brought to the Xero authorisation page, select “Allow access.” This allows Archa to connect to your Xero account.
- Choose the organisation within your Xero account you would like to connect to Archa. Most Xero accounts will likely only have one organisation. This step allows Archa to connect to the specific Xero organisation.
- Customers that already have created an Archa credit card account in Xero will select an account from the presented list. Customers that have not yet created an Archa credit card account can create one and connect to it.
- Select “Next” and then “Done”, all non-pending transactions will now automatically sync to Xero hourly.
- All done! Now you can easily reconcile all your expenses.
The first option is to create an account for your client and let them to activate the integration:
Create an account for your client by going into your client’s Xero company settings, go to Users, then go to Invite user, select Business and Accounting and select access level of Standard or Advisor. The rest of the settings can be configured to your liking.
Ask your client to accept the invitation to join Xero, and connect from the Archa app. If they have an questions, this FAQ should be a handy resource.
The second less convenient option is to meet with your client and use Archa app on their smartphone and your Xero credentials to activate the integration.
Once new transactions are cleared they are uploaded to Xero every hour. However, it usually takes between 2-5 business days for pending transactions to be cleared.
If you have followed our guide on linking your Archa Account to Xero, your transactions should sync hourly once they are cleared. Sometimes it takes 4-10 business days for a transaction to go from pending to cleared. Once transactions are cleared, Archa will sync with Xero hourly. If you haven’t had transactions on the day that you have synced, you will need to wait until you do. If you still have issues after this please contact our support team at help@archa.com.au.
Once you have connected your Archa account to Xero, we will pull in transactions from then on. To import older transactions from previous days, you can use the CSV statement file, available to download in your App, to manually upload the transactions. This CSV file is available monthly, and includes transactions from the 15th of the previous month to the 14th of the following month. Therefore, the best day to connect your Archa account to Xero is the 15th of each month. This way there will be no gap between your latest CSV statement import and Xero. You can still connect on a different day of the month, and manually adjust the upload as needed. You can find out how to upload previous transactions into Xero here.
Fees and card transactions will sync through to Xero as "Spent" and Repayments will sync through to Xero as "Received" showing Transaction Date, Type (credit or debit), Payee, Particulars, Transaction Amount and Source.The Reference will include the Company name for Company cards or the Employee cardholder name for Employee cards, as well as the last 4 digits of the card number.
Repayments will sync through to Xero as "Received" showing Transaction Date, Type (credit or debit), Payee, Particulars, Transaction Amount and Source.
Once connected, you can disconnect your accounts anytime:Go to the “Profile” tabIn the Xero section, select disconnect and confirm You can reconnect at any time, but for now, your transactions will no longer sync to Xero and your account connection will no longer be authorized.There will be no duplicate transactions uploaded if you disconnect and reconnect multiple times during the same day.
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