Customer Success
Steel Builders Fabricates a Seamless Expense Workflow with Archa
By integrating Archa’s corporate cards with SAP Concur, this construction leader eliminated manual receipt matching and empowered its 200-strong workforce.
The Challenge
Steel Builders operates at a high tempo, managing complex fabrication projects and field operations across New South Wales. However, their financial visibility was hampered by a legacy expense process that relied on NAB-issued credit cards and manual workflows.
The finance team faced a monthly administrative bottleneck: downloading transaction data and physically matching it against paper receipts line by line. This lack of integration meant the team had no real-time view of project spend, leaving them to react to budget overruns rather than prevent them.
The Solution
Recognising that the existing manual processes were not scalable for a growing workforce, the team sought a solution that could connect financial data directly to their operations. As Steel Builders prepared to implement SAP Concur, they identified Archa as the ideal card partner due to its native integration capabilities.
Archa allowed Steel Builders to issue cards that sync transaction data instantly to SAP Concur. This moved the company from a reactive, paper-based model to a proactive, digital-first environment where receipts are captured via mobile immediately after a purchase.
“Finance is not managing anything. They aren’t chasing receipts or managing approvals anymore – it’s all handled by the managers. It streamlined the whole process. Managers take ownership of their spend, approvals happen faster, and finance can focus on analysis rather than admin.”
The Results
The adoption of Archa has fundamentally shifted how Steel Builders manages capital. The "chasing of receipts" has been entirely eliminated; expense data now flows automatically into the ledger, allowing the finance team to focus on analysis rather than data entry.
Furthermore, the solution has decentralized accountability. Managers now approve expenses directly within the system, reducing the bottleneck at the finance desk. With instant notifications and adjustable limits, the business has scaled its card program to 50 active users with zero increase in administrative burden.
"All the manual expense tracking is gone now. We’ve got real-time visibility of the expense. Life has become very simple.
