The Archa Platform
Expense reporting on auto-pilot
Eliminate manual reconciliation and the month-end chase. Archa triggers a push notification the second you pay, captures the receipt instantly, and syncs fully coded data to your ledger. Zero data entry required.
Stop chasing receipts. Start saving hours.
From early-stage startups to established enterprises, Archa powers smarter spending on a single platform built to simplify business spend at every stage of growth.
Instant push notifications
Trigger a prompt to the user's phone immediately after a purchase so they snap the receipt then and there.
Smart OCR scanning
Let our optical character recognition extract key expense details (incl. GST) automatically.
Deep accounting integrations
Map transactions directly to your general ledger codes and tracking categories.
Custom cost categories
Create bespoke cost codes or project tags for your team to use in-app if you don't use Xero.
No manual entry
Remove spreadsheets from your workflow entirely; let the software handle the data entry.
Digital audit trail
Securely store every receipt against the transaction record for effortless compliance.
Capture receipts instantly
The biggest pain in expense management is the lag between spending and reporting. With Archa, that lag is gone. Cardholders receive a push notification the moment a transaction is approved. They snap a photo, attach it to the transaction in seconds, and get on with their day. We’ll push the data to your accounting package ready for month-end.
Code expenses at the source
Messy books usually start with employees guessing where an expense belongs. Archa solves this by pulling your exact General Ledger (GL) codes and Tracking Categories directly from Xero into the app. Employees (or Finance teams) can select the right code from a simple dropdown, ensuring data lands in your accounting software clean, categorised, and reconciled.
Seamless integration with enterprise ERPs
You don't need to rip and replace your current expense platform to get better cards. Archa serves as a premium payment layer that fits perfectly into your existing tech stack. We support workflows with enterprise solutions like SAP Concur, giving you market-leading card rates and controls without disrupting your established finance operations.
A frictionless workflow for the entire business
Remove the administrative burden from your staff and give your finance team the accuracy they crave.
Finance Teams
Stop chasing staff for missing paperwork at month-end. With real-time syncing and automated reminders, you get a continuous feed of substantiated data, allowing you to close the books faster and with greater accuracy.
Employees
Focus on your job, not on admin. The Archa app makes submitting expenses as easy as checking a text message. No keeping paper receipts in your wallet, and definitely no Sunday nights spent filling out spreadsheets.
Managers
Get visibility without the micromanagement. See exactly what your team is spending in real-time and review properly coded transactions without having to decipher a pile of physical paper.
Business Owners
Maximize tax compliance and operational efficiency. By ensuring every expense is captured and coded correctly, you reduce audit risk and ensure your team’s time is spent on revenue-generating activities, not paperwork.
Customers who've made the switch
See how modern finance teams are cutting overhead and closing books faster.
Frequently asked questions
Our smart scanning technology automatically reads key details from the receipt photo including date, amount, and merchant to populate the transaction fields. This minimises human error and speeds up submission time.
No problem. You can configure Custom Dropdowns within Archa to match your internal cost centers, project codes, or department codes. This ensures your data is structured exactly how you need it for export to any accounting platform.
Yes. The "instant notification" workflow encourages immediate submission, but for repeat offenders, you can easily spot who hasn't attached a receipt in the dashboard and pause their card access until they catch up.
Yes. We support Xero Tracking Categories deeply. This allows you to assign expenses to specific regions, divisions, or project codes directly from the Archa app, ensuring your reporting in Xero is granular and accurate.
Explore other features of the Archa platform
Spend Controls
AI Expense Agent
Put your expenses on autopilot
Start your journey towards effortless spend management.
