Customer Success
CDK Stone Cuts Admin and Gains Mobile Agility with Archa
By moving from spreadsheets to Archa’s digital-first platform, this market leader streamlined expenses for 100+ employees without impacting their bank borrowing capacity.
The Challenge
Despite being a market leader in premium stone and machinery, CDK Stone’s finance team was held back by a legacy expense process that couldn't keep up with their growth. With frequent international travel and high transaction volumes, the team relied on manual spreadsheets to track spend. This created a significant administrative lag, leaving the finance team without a clear view of how expenses were being driven until month-end.
To make matters worse, their existing banking relationship offered no flexibility. Issuing new cards required cumbersome approvals that directly affected the company's credit limits, creating a strategic bottleneck.
"The expense management process prior to implementing a new solution was manual. We used a spreadsheet to manage everything and understanding how expenses were driven was a challenge. It was time-consuming."
The Solution
CDK Stone sought a scalable alternative that would decouple their operational spend from their primary banking governance. They selected Archa for its lightweight administration and the ability to issue cards without impacting the company's borrowing capacity.
The implementation began with a strategic pilot targeting their most active international travelers to test currency handling and ease of use. Following a successful trial, the full rollout was synchronised with their new expense system go-live. This allowed employees to instantly upload receipts and view transactions via the Archa app, while leveraging digital wallets for immediate use while traveling.
"We have quite a number of business cards and we were having a frustrating time with the bank. The process was very manual, with a lot of approvals that affected our credit limits. Using Archa wasn’t going to affect our borrowing capacity or governance with the bank."
The Results
The transition to Archa has modernised the employee experience and streamlined finance operations. Manual spreadsheet reconciliation has been replaced by a real-time digital workflow, cutting hours of administrative work each month.
For the staff, the ability to add cards to digital wallets has been a game-changer, distinguishing Archa from traditional bank offerings. Furthermore, the company now earns Velocity Points on every transaction, turning necessary operational costs into tangible business rewards.
"We wanted to enable our people. We were looking to reduce the amount of time they were spending doing expenses and managing receipts, while at the same time, providing us with greater insights into our spend."
